Bilingual Tenders and Contracts Specialist

With a passion for life

Join our diverse teams of passionate people and a career that allows you to develop both personally and professionally. At Getinge we exist to make life-saving technology accessible for more people. To make a true difference for our customers – and to save more lives, we need team players, forward thinkers, and game changers.

Are you looking for an inspiring career? You just found it.

Within the Sales Operations department, we are looking for…

Bilingual Tenders and Contracts Specialist

The Bilingual Tenders and Contracts Specialist is an integral partner with the Sales/Service teams, providing central coordination of the company’s sales tendering business process and management of customer contracts, across all divisions, in both official languages. Day to day activities will vary as demanded by the market, customer needs and team assignments.

The Position

This role is responsible for:

• Monitor all tender websites to identify Requests for Proposals (RFP/RFQ/RFI) and work with sales, service, finance, marketing, regulatory and project management to ensure timely submission of completed proposals.
• Lead the tender process from start to submission to ensure all requirements are met.
• Communicate and establish timelines and set kickoff meetings to begin tender review and assignment of tender tasks.
• Prepare submissions for tenders by working with all internal teams to ensure complete and accurate submissions of all tender responses, gathering all the required documentation, literature, pricing, signatures and certificates and meeting deadlines for each submission.
• Check for amendments and addenda for all relative tenders and forward accordingly.
• Physical assembly and/or electronic uploads of submissions.
• Courier bid packages as proposed by sales with management signoff to meet customer deadlines.
• Prepare quotes for Medical equipment.
• Manage the Canadian Specific reference database.
• Track outcomes of sales tenders and distribute to Canadian Management.
• Extract reports from existing data and distribute to appropriate Director of Sales as necessary.
• Establish and maintain communication of contract, pricing and product including updates to SAP with appropriate company departments and personnel. Add appropriate customers to individual and specific buying groups as required.
• Manage the process of contract renewals, including the proactive collaboration with sales to ensure that contract pricing is accurate in SAP.
• Calculate and submit to Finance all rebate payments as per the schedule.
• Analyze data: able to synthesize various, independently generated data points into cohesive reports.
• Perform other related duties and special projects as required or assigned.

This role will be located in Mississauga, ON with eligibility to work remotely.

The Ideal Candidate

We are looking for the following experience, knowledge and abilities:

• Minimum 1-3 years related experience as contracts/tenders coordinator.
• Post-secondary education required and a minimum of 1-3 years related experience.
• Bilingual (French /English) is required.
• Advanced skills with Microsoft Excel.
• Advanced knowledge of financial concepts as they relate to contract management.
• Strong written and verbal communication skills.
• Able to prioritize and problem solve.
• Must be detail oriented.
• Excellent interpersonal and organizational skills.
• Experience in the medical industry is an asset.

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About us 

With a firm belief that every person and community should have access to the best possible care, Getinge provides hospitals and life science institutions with products and solutions aiming to improve clinical results and optimize workflows. The offering includes products and solutions for intensive care, cardiovascular procedures, operating rooms, sterile reprocessing and life science. Getinge employs over 12,000 people worldwide and the products are sold in more than 135 countries.  

Benefits at Getinge:

At Getinge, we offer a comprehensive benefits package, which includes:

• Health, Dental, Vision and Travel insurance benefits
• Registered Pension Plan with company match
• Paid Time Off
• Wellness initiatives & Health Assistance Resources
• Life Insurance
• Short and Long Term Disability Benefits
• Hybrid Work Arrangements (where applicable)
• Parental and Caregiver Leave
• Volunteer Time Off Program
• Tuition Reimbursement

Getinge is an equal opportunity employer. Getinge will, at all times, will comply with all applicable human rights and other legislation when considering all qualified applicants for employment.  Accommodations are available upon request for candidates taking part in all aspects of the selection process.