Executive Assistant - Wayne, NJ

With a passion for life

Join our diverse teams of passionate people and a career that allows you to develop both personally and professionally. At Getinge we exist to make life-saving technology accessible for more people. To make a true difference for our customers – and to save more lives, we need team players, forward thinkers, and game changers.

Are you looking for an inspiring career? You just found it.

Job Overview

Provide comprehensive administrative guidance and support to the Head of the Cardiovascular Surgery business. The ideal candidate will be adept at managing multiple priorities, demonstrating exceptional communication skills, and exhibiting a keen understanding of the business environment. This role ensures the efficient operation of the executive’s office and enhances leadership team productivity.

Job Responsibilities

• Manager the executive'’ calendar, scheduling meetings and appointment, and coordinating travel arrangements. Ensure effective time management and prioritization of tasks.
• Acts as the primary point of contact between the leader and stakeholders. Prepare and manage correspondence, reports, and presentations, ensuring clarity and professionalism.
• Organize and prepare materials for meetings, including agendas, minutes, and follow-up actions. Ensure all logistical arrangements are in place for both in-person and virtual meetings.
• Support special projects and initiatives by coordinating timelines, tracking deliverables, and facilitating communication among team members.
• Handle sensitive information with utmost confidentiality and professionalism. Maintaining the trust of the leader and Getinge.
• Work closely with other administrative professionals and departments to ensure seamless operations and effective communication.
• Performs general administrative duties including preparing confidential memos and letters.
• Coordinate meetings and town hall events.
• Process expense reports.
• Establish and maintain files.
• Schedule and coordinate travel arrangements
• Gatekeeper with extensive calendar management including scheduling internal and external meetings, ensuring team leaders free time to review, plan and prepare meeting materials.
• Create, format, and customize PowerPoint presentations, Excel spreadsheets and Word documents, ensuring finished products are error-free, visually clear, consistently formatted and brand compliant.
• Complete special projects as assigned. Coordinate with management as required to complete assignments.
• Attend internal staff and project meetings along with Senior Leadership including meeting agenda preparation, follow-up on assigned deliverables, and taking notes.
• Primary contact support for executive visitors to the Wayne Barbour Pond facility.
• Maintain Cardiovascular Surgery distribution lists.
• Manage the execution Cardiovascular Surgery legal documents and maintain a depository of all fully executed agreements.

Minimum Requirements

• Bachelor’s degree in Business Administration, or a related field preferred.
• Minimum 8+ years prior executive/administrative experience
• Must have knowledge of MS Office - Microsoft Word, Excel, PowerPoint, Outlook

Salary range:  $90k – $100k + 8% STIP

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About us 

With a firm belief that every person and community should have access to the best possible care, Getinge provides hospitals and life science institutions with products and solutions aiming to improve clinical results and optimize workflows. The offering includes products and solutions for intensive care, cardiovascular procedures, operating rooms, sterile reprocessing and life science. Getinge employs over 12,000 people worldwide and the products are sold in more than 135 countries.  

Benefits at Getinge:

At Getinge, we offer a comprehensive benefits package, which includes:

• Health, Dental, and Vision insurance benefits
• 401k plan with company match
• Paid Time Off
• Wellness initiative & Health Assistance Resources
• Life Insurance
• Short and Long Term Disability Benefits
• Health and Dependent Care Flexible Spending Accounts
• Commuter Benefits
• Parental and Caregiver Leave
• Tuition Reimbursement

Getinge is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, genetic information, national origin, disability, protected veteran status or any other characteristic protected by law. Reasonable accommodations are available upon request for candidates taking part in all aspects of the selection process.